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SMB Updates – November 2019

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Welcome to this month’s update news, highlighting the new functionality we have brought to the SMB platform this month.

Firstly, a massive thanks to all clients for your ongoing feedback, comments and suggestions. They all help us continue to make SMB the most powerful and efficient HR management tool for small businesses.

So, here’s a rundown of the updates for November 2019:

  • Repeating Absences
    For scenarios where employees have absences that fall on the same days each week/month, such as working at home every Tuesday, you can now setup repeating absence records that automatically populate multiple absence records
  • Noticeboard attachments
    As an update to the Noticeboard functionality, you may now upload and attach files to notices. In addition, if you are emailing notices to employees, those files can be added to the emails as an attachment
  • Self Auto Approval of Holiday Requests
    Enhancing the existing automatic approval functionality, you can now set holiday requests to automatically approve in cases where the person making the request has permissions to approve their own requests
  • Competency Framework Required Levels
    Extending the Competencies module, you can now set required levels for all competencies within frameworks and track employees against those required levels.
  • Holiday Period Sickness Allocation
    When setting sickness allocation for employees, you may now assign the allocation in line with the employee’s Holiday year
  • Types of absence to show on published calendars
    We have extended the functionality for the company absence calendar by allowing you to now not only select which types of absence should be shown to employees on the holiday calendar, but also which types should simply be shown as “Absent”. This was previously a global setting
  • We have lots of ideas and plans for the system moving forward, and of course look forward to continuing to hear all of your great suggestions!

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‘Excited’ about a new job? Not as much as this guy…

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23, jobless, answers to the name of ‘Lucky’

Spare a thought for the unfortunate man who mistakenly emailed a picture of his genitals to the HR manager of the company where he had just been offered a job. The 23 year old from St Charles, just outside of Chicago, Illinois, sent the picture thinking she was someone else. Unfortunately when she didn’t reply, he sent her… another one!

Now, stay with us, because this is where it gets totally hapless… After failing to receive a reply to the second image he then went on to call her to make sure the emails were getting through. Apparently this alerted her to his identity and she went straight to the police.

Naked selfies as a ‘communication tool’

The culture of sending naked selfies seems to be widely practised. Aside from the usual teenage sexting of intimate photos and their use on ‘casual dating’ sites, it seems that many people do indeed use naked selfies as a ‘communication tool’.

The clear moral for of this story is if you really are the sort of person that uses naked selfies or similar as part of your digital social lifestyle when interacting with romantic (or indeed platonic) friends and acquaintances, be absolutely certain you verify that the contact details belong to your intended recipient (or victim).

Acceptable use policies for businesses

The lesson for businesses is to ask the question: Do employees use company email accounts to send such images? It is possible to scan image files to identify pictures containing naked people or pornography. But to what extent (and how much expense) is it reasonable to go?

The simplest way to protect the company from any such activity is to write a specific policy into the acceptable use of company communication resources. This should explicitly identify inappropriate behaviour and activity and it is vital to ensure policies are distributed, read and understood by all employees.

Ensure employees read and understand HR policies with SMB

SMB centralises staff information including employee handbooks and acceptable use policies (AUPs). SMB lets HR managers ensure handbooks and policies are read by all new employees during the induction process. SMB requires employees to verify they have read and understood HR documentation and alerts HR if they do not.

Make sure you align your employees with your Acceptable Use policies. Take our free 14 day trial or simply get in touch to see how SMB helps SMEs to do a better job of HR.

Click here to read the story ‘Man sends pictures of his genitals to HR manager before starting a new job’ at telegraph.co.uk

Image thanks to Clare Bloomfield from freedigitalphotos.net.

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[Infographic] – 7 tell-tale signs it’s time you need HR software

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Many HR managers see formulating and executing strategic plans as essential. However, manual admin processes often soak up time and prevent strategic matters from getting the full bandwidth they deserve.

The infographic ‘7 tell-tale signs it’s time you need HR software’ shows some of the symptoms that you have outgrown a manual approach to managing HR.

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Going paperless in HR: What are you waiting for? The research is compelling

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77% of HR departments successfully going paperless

A survey conducted by Archive Systems, Inc., a document management consulting company, suggests 77% of HR departments are successfully going paperless. This is just one of a number of figures in the research that suggest the benefits of eliminating paper from HR processes has compelling business benefits.

Essentially, a smart online HR management system automates and simplifies routine administration and processes, freeing HR directors, managers and admins to achieve more in strategic and tactical HR matters. Whether it is extracting management analysis or creating more time to consider employee recruitment, welfare or training issues, ditching paper is one of the best moves HR departments can make.

Support for HR going paperless

Some other important figures in the research that support going paperless or inform the decision to go paperless include:

  • 23% of respondents said their departments are still solely based on paper
  • 50% who those that have a digital workflow spend an average of 35% of their time on administrative paperwork (compared to industry-wide averages of 60% reported in other surveys)
  • 70% are confident that they have all of the necessary documents for audits and compliance (compared to 50% of departments that still use paper for all or some of their work)

Better paperless HR with SMB

The message from this research is clear. Paperless HR is the way ahead. SMB’s online HR software enables businesses to exploit software automation and efficiency to let you deliver better HR.

In the quest for competitive advantage, ensuring we maximise the potential of our staff is a critical factor in success. SMB gives you back the time to take care of the CPD and training needs of your employees. Take our free 14 day trial or simply get in touch to find out more.

Image thanks to Pixabay

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3 ways software frees HR practitioners to execute strategy

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Routine HR admin is often a bit of sticking point. For most smaller and medium sized businesses, the emphasis needs to be on attracting and retaining the right talent to enable the business to succeed. However, despite it seeming ‘routine’, admin paper work simply cannot be ignored.

‘3 ways software frees HR practitioners to execute strategy’ helps smaller and medium sized companies understand how a well-designed, purpose-built software solution transforms HR process efficiency.

  • Identifies three strategic transformations software makes to the HR process
  • Describes important elements of the HR process performed by software
  • Discusses the impacts and benefits HR practitioners receive from a software solution

To download the guide click here.

Image thanks to Pixabay

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